How do I add or remove a 401(k) deduction?

New deductions must be added at the Company level first before you will be able to set up the deduction at the employee level.  

Adding a Deduction to Your Company

1. Once you’re logged into your payroll account, click on Company and under Deductions select Company Deductions. 
2. Click on Add New Deduction. 
3. Select the deduction category Retirement Plans. 
4. Select the Deduction type and enter the name of the deduction you want displayed. Note:  Please read the descriptions carefully to ensure the taxability and any special reporting is correct. 
5. Complete any other fields that may apply. 
6. Click Create Deduction. 
7. You can now allocate these deductions to each of the employees it applies to on their employee profile along with the amount of the deduction. 

Adding a Deduction to an Employee

1. Click on Employees. 
2. Locate the employee you would like to update and click on their name. 
3. Click on deductions. 
4. From the Create Deduction menu, select the deduction that you just added (you may need to reset payroll to finish). 
5. Enter the deduction amount (and other fields that may apply). 
6. Click Save.
7. Once complete, you'll see these deductions on the payroll approval details for each employee this deduction applies to. 

Removing a Deduction

For any deductions that you have not used or set up on an employee for the current year, you can remove them at any time. 

1. Click on Company and select Company Deductions. 
2. Locate the deduction you want to remove and click on delete (if the option is not available, see below steps). 

For any deductions that you will not be using for the current year, you can remove them from your payroll account as of Jan 1 but prior to processing your first payroll of the calendar year.   

1. From the Employee List, you will first need to remove the deduction from each employee. 

   • Click on Employees and select Employee List 

   • Locate the employee you would like to update and click on their name.

   • Click on deductions.

2. From the employee deductions, click on remove. 

3. Once you’ve removed the deduction from all employees, click on Company and select Company Deductions.

4. Locate the deduction you want to remove and click on delete (the delete option will only be visible when the deduction has been removed from the employees and there are no year-to-date amounts in the current calendar year).