How do I run payroll for an employee I forgot to pay?

You may have written a check to an employee or contractor outside of payroll or you recently ran your regular payroll and forgot to include someone. Either way, you can run an “extra payroll” outside of your regular payroll schedule. 

What if I forgot someone on payroll AND I need to pay them?

If you already ran your payroll but you forgot to include someone, you can pay them AND process their missed wages by running an extra payroll. If your employee has direct deposit set up, you will keep their direct deposit option enabled to ensure you still pay them for their missed wages.

What if I already paid the employee outside of payroll, but forgot to add them to payroll?

If you paid a W-2 employee outside of payroll in the current payroll quarter, you can process their missed wages by running an extra payroll. If your employee has direct deposit set up, you will change their pay type to “paper check” to ensure you don’t pay them again, but still process their wages through payroll so they will be included as a part of quarterly and year-end payroll data.    

What if I already paid the employee outside of payroll in a previous payroll quarter? Can I still add their wages to payroll?

If you paid a W-2 employee outside of payroll in a previous payroll quarter, please contact Customer Care to discuss payroll amendment options. Click the “Help” tab in the top right-hand corner of your payroll account for contact options.  

Starting an Extra Payroll

1. From the Dashboard, click the "Run an extra payroll" tile.
2. Select the pay period start date and end date. These are pre-populated to help guide you.
3. Select the check date when your employees should receive the funds.
   • We recommend selecting a date BEFORE your next regularly scheduled check date. Selecting a date after your regular check date can throw off your payroll schedule.
4. Select which deductions, if any, should be applied.
5. Click “Save”.

Payroll Entry – Extra Payroll Setup

1. Review your employee(s) information to make sure it’s correct.
2. Click “Preview Payroll” and complete payroll as normal.