If you have missed the window to cancel a payroll or need to void specific checks in the same quarter that has passed, you can do so with our Void A Check feature. This feature allows you the option to void a check with your next regularly scheduled payroll or to enter it as an extra payroll.
If you choose to void the check with an extra payroll, you will first need to click Run an extra payroll and select your check date.
If you choose to void a check with your next regularly scheduled payroll, follow the steps below (recommended):
1. From the Dashboard, click Start Payroll or Continue Payroll.
a. On Payroll Entry, click Void Check.
b. Select the check date and pay period dates.
c. Select the original check date and employee. (Repeat as needed for more voids).
d. Click Continue to Enter Payroll.
2. Enter the new check with the correct information.
a. On Payroll entry, select Additional Check.
b. Select the employee. Then select the check type, pay type, income taxes, deductions. You can also change the pay frequency if you choose. Repeat steps for more employees.
c. Once you have all additional checks, click Continue to Enter Payroll. On Payroll Entry, these checks will be listed on the bottom.
d. For any regular employee checks that need to be skipped or changed to a paper check, click the bank icon under the pay column for the employee(s).
3. Enter the regular payroll data.
4. Preview the payroll to make sure the information is accurate.
5. If you are happy with the preview, check the box and click Approve payroll.
Note: Voiding a check in our payroll application does not return funds to you. This is for record-keeping purposes and to help ensure all tax filings and forms are accurate. If you need to stop a direct deposit or process a void without re-issuing payroll wages, please contact us.