Several states have recently started requiring hours to be displayed on employee pay stubs for all employees, regardless if they are paid salary or hourly. More and more states are going to be requiring this in the future, so we decided to make it a requirement on the Payroll Entry screen.
We calculate a default value of hours worked per payroll period based on your payroll frequency. These values are set up for your salaried full-time, temporary, and 1099-contractor employees.
The recommended default values for full-time, salaried employees are:
- Weekly Payroll — 40 hours
- Every Other Week (Bi-weekly) Payroll — 80 hours
- Twice a Month (Semi-monthly) Payroll — 86.67 hours
- Monthly Payroll — 173.33 hours
To set up default hours, navigate to “Company” and click on "Default Salary Hours." You may use the preset values or enter your own.
For salaried, part-time employees, we set the “Hours Worked” default value at half the full-time employee default values listed above.
You can set default hours for individual employees by navigating to the employee's record, clicking "Pay Rate," clearing the checkbox under "Hours Worked" and then entering the value.