For various reasons, an employee may not have “punched in” during a payroll period, and therefore will not be reported on the time clock file for that payroll period. The employee may still be employed by your company but may not have accrued any payroll hours for that payroll period due to unpaid vacations, leaves of absence, etc. Additionally, some salaried employees may be in your payroll system and not be part of your time clock system. For these reasons, Time Clock Integration allows you to set preferences for how the payroll system manages salaried and hourly employees’ hours during the import process.
There are two settings to choose from for how payroll hours are imported. These options are set independently for salaried versus hourly employees, and you may change your preference settings at any time.
Default Setting
You may choose to retain all employees on your Payroll Entry page, regardless if they appear in the file exported from your time clock. When you register for Time Clock Integration, your preferences default to retain all employees listed on your Payroll Entry page, whether or not they have all accrued payroll hours on the new time clock file.
Alternate Setting
Conversely, you may enable the system to delete employees on your Payroll Entry if they are not included on the time clock file for that payroll period. This option does not delete the employees from your Employee List in the payroll system. It simply saves you an extra step in your payroll process by removing the employees’ names from your Payroll Entry page if they are not part of the time clock file for a payroll period.